Teacher in TMS

To be figuring as a teacher in the Culmas TMS, you will need to be added as a teacher role by your theatre administrator.

This will enable you to see your own dashboard, your user profile and will give you access to any events you have been scheduled to.

As soon as we build new features that interact with the teachers in a theatre, you will automatically have access to these.

Currently, the actions for a teacher in the TMS is twofold:

• Scheduling
• Attendance and Event Page

Scheduling

As a teacher, there are two things to keep track of when getting scheduled in the TMS.

In the process of scheduling staff for products (shows or classes), your theatre administrator might choose to send out offers for available dates.

If you are sent an offer, this will figure on your dashboard under “Your Actions”, where you will be able to see the events of the product and to report whether you will be available, partially available or unavailable in the given time of the product.

ATT: Marking yourself as ‘available’ for a specific product, does not necessarily imply that you will be finally scheduled to a given product. This is up to the administrator to communicate that process, Culmas is only the facilitator of communicating this availability.

The theatre administrator will then be able to see your marked availability on the given products and choose what staff to finally schedule.

When you have been scheduled to a product, the product and its core information will figure on your dashboard under “Your Events”.

Attendance and Event Page

When scheduled to a product, you will have access to the events of the product on your dashboard under “Your Events”. If you expand the event, you will be able to see a summary of ticket sales, information pertaining to the attendance of the last event and the most recent note for today’s event.

If you click the title of the event, you will access the event page for the product. The event page has been built to aid the facilitation of the physical event.

The following is accessible on the event page:

1. Attendance Sheet
2. Ticket Check-in
3. Scheduled Staff
4. Notes

 

Attendance Sheet

If you are scheduled for a class, you will have access to the attendance for each event of that class, both on the event page and on the dashboard, at the day of the event.

You can at all times access the attendance sheet on the event page, e.g. to edit attendance taken at an earlier date.

To learn the specifics about taking attendance and revisiting the data, read more here.

Ticket Check-in

At most theatres, the staff has many different roles. Which is why we made it possible for a teacher to be scheduled to a show, to enable teachers to have more responsibilities than teaching classes, as this is the reality at many theatres.

When you get scheduled to a show, you also get access to the event page of the show through “Your Events” on the dashboard. The event page of a show is almost identical to the event page of a class, except for the attendance sheet being replaced by the Ticket Check-in.

The Ticket Check-in is Culmas TMS’ version of scanning tickets or doing a guest list for the usher. Every ticket bought for a specific product will figure on there and the patrons can be checked in all at once or one at a time, for parties arriving at different times.

To learn more about the use of Ticket Check-in, please read this article.

Scheduled Staff

On every event page, the ‘responsible’ of the specific event is shown. For now, that means whoever is scheduled to the product, will figure as responsible on the event.

So on the event page, you will be able to see your name and whoever else has been scheduled for the same product.

Down the line, we will introduce scheduling staff on an event basis and whoever is responsible on the event page, will then change from event to event. This also is relevant for scheduling substitute teachers, etc.

Notes

At the bottom of the event page is Notes. Notes has been built to aid the communication between staff and administration, to help facilitating the actual event. E.g. an admin writing a note on the event, to remind the teacher of telling the students about the new summer workshop. The teacher seeing this note on the dashboard or on the event page, when taking attendance.

On the dashboard, it is the only the latest note that is displayed. To see all notes on a specific event or write a new note, you need to visit the event page.

Notes are visible to all users with access to the specific event - this means all staff scheduled to the event or product and all admins and owners.